Meningitis is inflammation of the membranes that cover the brain and spinal cord, which can be caused by viruses or bacteria. The highest rates of infection with the most common form of bacterial meningitis occur in children less than 2 years of age and adolescents and young adults aged 14-24.
Effective Jan. 1, 2014, state law (Senate Bill 62) requires that students under age 22 entering a public, private, or independent institution of higher education in Texas provide proof of immunization for bacterial meningitis.
Quadrivalent meningococcal conjugate vaccines that protect against four of the strains of meningococci that cause disease (A, C, Y and W-135). Approved U.S. brand name vaccines:
Students from other countries who can’t get Menactra or Menveo should confirm with their doctor that their vaccine is equivalent and protects against the A, C, Y and W-135 strains of the disease. Otherwise, the student will be required to get another vaccination with either Menactra or Menveo after arrival. Although recommended, the new Meningococcal Group B vaccines, which only protect against one strain (B), do NOT meet the requirement of a quadrivalent vaccine given within 5 years.
The preferred method of submission to Magnus is to upload a scanned copy directly to Magnus’ website. Uploaded files are generally processed in two business days. Faxed and mailed forms take longer to process, and you must use the personalized, downloadable cover sheet, which also has fax and mailing address information. Those who do not have the ability to upload their document directly to Magnus may bring it to NSO and receive assistance in uploading it while there. You can’t email it to Magnus or send it to Texas State University (by any means) for forwarding to Magnus.
Acceptable forms of proof of vaccination or medical exemption:
A document bearing the signature or stamp of the physician or his/her designee or public health personnel (must include the month, day and year the vaccination was administered). Records without a signature or stamp will not be approved.
An official immunization record from a government health authority (must include the month, day and year the vaccination was administered).
An official immunization record received from school officials, including a record from another state (must include the month, day and year the vaccination was administered).
Students using a pharmacyshould download and provide the pharmacist with the generic immunization form available on the Magnus website (once they have paid their processing fee) to ensure they receive an approvable document from the pharmacist.
All records must be in English to be approved.
The date of the shot must be NO EARLIER than 5 years before the first day of class.
No. Furthermore, their website is not optimized for mobile devices, and there are known issues with using the Chrome browser on some newer Android devices. You can try doing it all on your phone, but we recommend using a computer for all those reasons.
The shot is only good for 5 years. Shots received more than 5 years before the first day of class will be expired and another shot is needed. Check the date on your record before submitting; many people underestimate how long ago their shot was received.
You will get this response if you will be age 22 or older at the start of classes (exempt) or if you tried to upload your documentation before your term was available for loading. Please try again after the appropriate date below.
Fall - March 25 Spring - August 15 Summer - November 1
You were previously admitted to TX State and your Magnus record is stuck in archive. Call Magnus Customer Service at 877.461.6831 and tell them you need your account moved to the “Tracker” for the term you are now admitted to attend (Spring/Summer/Fall, and the year) at Texas State University. If you already have an approvable record (less than 5 YO on first day of class) in their system you can ask if they will move that also, and they may even let you pay the $10 processing fee over the phone. (In that case, you can just check back in couple days to see if your hold is removed, or if you have a green check mark on your Magnus account page.) Otherwise you‘ll then need to go back to the instructions to log in to Magnus and pay/load your document.
Yes. Only Magnus can process and approve your record and they receive no funding from Texas State University to perform this function. There are no fee waivers or other approval sources. This also goes for anyone submitting an exemption, by mail or any other means.
No. The information is not shared. You must submit proof for every new school you will attend (in this case, Magnus Health for Texas State University) until you reach the age of 22 (as of the first day of class).
Only Magnus can approve your meningitis vaccination documentation, after receiving the processing fee. We have no way of knowing if the fee has been paid and the record will be processed, so we do not forward any records to Magnus. The fastest way to get a record approved is to upload it electronically after paying the fee.
Please contact ITAC at 512.245.ITAC (4822), firstname.lastname@example.org, or livechat.tr.txstate.edu. They are available 24/7. Also, look for information emailed to you by email@example.com that has login information.
There are known issues with using the Chrome browser on some newer Android devices. If this happens, it is best to try again from a computer using a different browser. (Magnus’ site supports most browsers: IE, Firefox, etc.)
First, try again later. The Magnus' website may sometimes experience problems during periods of high volume activity.
Second, see if you can find help for your problem on the Magnus Support Center for students. Links to email or Live Chat with Magnus are available on the right side of that page, or you may call their customer service number at 877.461.6831.
Finally, if you are still having trouble submitting your record to Magnus, you may bring it to New Student Orientation (NSO). Texas State staff will assist you in uploading it there.
No. Magnus still has to approve your record. When approved, your Magnus account page will show a green checkmark (✓). If your record is rejected, you will see a red "X" and be able to view the reason. You will also get an email from Magnus. You can log back in at any time to check your record's status.
You can log back in to your Magnus account at any time to check your status. When approved, your Magnus account page will show a green checkmark (✓). You can also log in to Texas State Self-Service, select the “Student” tab, then the links for “Student Records” and “View Holds” to verify if the meningitis registration hold has been removed.
Magnus will reject a record if the date is not clear. If that is the problem, you will need to obtain a better copy of your record and upload it to Magnus. You will not have to pay another processing fee.
If your record has meningitis shot information in more than one place, you will need to indicate the more recent entry in a way that makes it stand out (drawing an arrow from the older entry to the newer one works well) and upload it again. You may also contact Magnus customer service through email or Live Chat, or call them at 877.461.6831, to request they take another look at the original record.
You will not get notified when your record is received, but you can always return to your Magnus account to check the status of your submission. If it has been approved, you will see a green checkmark (✓). Records that are faxed/mailed are batch processed and may take 2-3 to process.
All Reasons of Conscience forms must be mailed to Magnus, with the personalize cover sheet (available after paying the processing fee). Please allow a MINIMUM of one full month to complete the process of ordering and receiving your exemption form from the Texas Department of State Health Services, notarizing it, mailing it to Magnus, and getting it processed and approved. Please see “Requesting an Exemption for Medical Reasons or Reasons of Conscience” on the Meningitis Vaccination Requirement web page for the link to TX DSHS to order the form.