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Submitting Proof of Meningitis Vaccination

Prior to registration, proof of bacterial meningitis vaccination (or of an exemption) must be submitted and approved through Magnus Health SMR. You will not be allowed to register unless you have completed this requirement. To avoid registration delays, you should submit your document to Magnus at least two days before you intend to register, and seven days prior to an on-campus New Student Orientation. (Allow up to two weeks for faxed/mailed documents to be processed.)

NOTES:

The Magnus portal is not available until after admission AND the following dates:

Fall—March 25
Spring—August 15
Summer—November 1

Uploading a scanned or electronic document is recommended. If you do not have access to a scanner, a photo may be used, but make sure the record is flat, well lit and in focus. Magnus will NOT approve a record that can't be read.


To submit your meningitis documents through Magnus Health:

1. Go to the Catsweb link on the University Home page.

Screen shot of link to CatsWeb

2. Click on the "Students" button.

Screen shot of student button on CatsWeb

3. Click on "Texas State Self-Service."

self-serve CatsWeb screen shot

4. Log-in using your NetID (e.g., zzz99) and password. (You should have received an e-mail from the Office of Undergraduate Admissions on how to activate it, shortly after you applied.) This will take you into the “Main Menu.” Here you will click the “Student” link located on the page’s left-hand side or in the tab atop the page.

5. Once in the Student page, select the “Meningitis Immunization” link located at the bottom of the page. This will take you to the “Create Account” page on the Magnus website.

(Occasionally, Magnus will not connect the first time, and show a “barber pole” image or “Page Not Found” error. Simply try again. This condition usually only last a few seconds at a time, but can be longer on rare occasions.)

6. On the Magnus Create Account page, which will contain pre-populated information fields, you will set up your Magnus account and then click “Next Step” to take you to the “Payment” page.

7. The Payment page will prompt you for credit card information, which Magnus will use in processing your one-time $10 payment. Upon completion of the form, click “Submit Payment.” Once payment is accepted, you will receive an e-mail of your receipt and be forwarded to your account screen with your "To Do" list.

8. Click on the orange "Click Here" button to begin answering the requirement.

9. Click "Yes, Submit" to continue, or watch the tutorial and then select "Yes, Submit."

10. Click on "Upload" to upload an electronic document like you would attach it to an e-mail, or "No, Fax/Mail" if you wish to fax or mail your document. DO NOT UPLOAD REASON OF CONSCIENCE EXEMPTIONS! THE ORIGINAL MUST BE MAILED TO MAGNUS. All faxed/mailed documents must include the personalized cover sheet available for download after selecting "No, Fax/Mail." The instructions for faxing/mailing are on the cover sheet. (Do not fax/mail documents to Texas State University!)

If you upload your record online, you will get a "Requirement Complete" notification. This does not mean your record has been approved, only that it has been received. You should return to your account page and click "View Form" to make sure it uploaded fully and correctly.

11. Once you have submitted your record, you may log back into your Magnus account through Texas State Self-Service at any time to check your status. Initially, you will see a yellow triangle that only shows it received (this may take up to two weeks for faxed/mailed forms).

After your record is reviewed (usually two business days after being received), it will either show a green check if approved or a red X if not approved. If not approved, you will be able to click on a "Reason" button to see why. You may upload new forms at any time, without paying another fee.


If you need help...

Visit the Magnus Support Center for Students for help topics and video tutorials. (You may need to skip the first few steps of a help topic, since you are actually logging in through Texas State Self-Service, instead of with Magnus.) You will also find links to contact Magnus through email or Live Chat, or you can call their customer service number at 877.461.6831.

If you still cannot upload your form electronically, you may bring a paper copy to New Student Orientation and NSO staff will assist you in uploading the document.